#Church expense report template android#
#Church expense report template code#
#Church expense report template license#

#Church expense report template android#

One nice feature of this software is it allows users to upload receipts from the iPhone or Android app.

This is done by either importing charges (downloading a CSV or excel file from your CC and then uploading it into Expensify) or manually creating charges. Expensify is a web tool allowing users or administrators to create digital expense reports. I discovered Expensify when looking to solve this issue for our church plant, and we have used it for several years. It could create a large amount of work for the staff team and those attempting to give financial oversight.Įxpensify (a slightly better option for debit or credit card users) - Expensify has proved to be a helpful tool for many people looking to simplify expense reporting. This method can become messy without a tool like and a well-defined excel template. It can certainly work, but it is not the most time-efficient method. They have the burden of utilizing their credit card, downloading the statements, dividing out their charges, and then putting all that on a spreadsheet. Puts a decent amount of work on the staff or leadership team.

#Church expense report template license#

It will not be reimbursed if someone charges something unrelated to a ministry budget or use.įree - Most churches already have a Microsoft Office license for Excel or can use Google Sheets for free.

Provides a high level of control over spending.

#Church expense report template code#

Because the spreadsheets have expenses listed under different budget categories, we can code the totals for each category when we issue the reimbursement through (which then syncs up with our accounting software). Once these expense report spreadsheets are approved, they are sent to, where our team at ChurchBiz then processes the reimbursement. Each month, employees submit a spreadsheet with expenses grouped under various budget headings. I work with a church that does this well. This certainly puts a bit more work on your team, but it’s an effective control for spending. These tools can scale with the size of your church and minimize your team’s time spent tracking expenses.Įxcel Spreadsheets (for churches that only do reimbursements) - For churches that want to stay with reimbursements (not issuing church cards), creating simple excel spreadsheets can be a helpful solution. One size doesn’t fit all, so I want to offer three helpful tools that might help your church improve its expense management process. The good news is that there are some beneficial tools and processes you can put in place to help solve this issue. Perhaps your church has felt similar pains with your expense reporting process, or you realize now that you don’t have a process. Our church plant’s early process of hand-coding credit card statements wasn’t scalable (able to grow with us) and took way too much time. Not just any process but one that is able to grow with your organization and, ideally, one that doesn’t overload your leadership team with paperwork. As a church that wants to be good stewards of our resources, how will we account for this growing number of expenses? How will we ensure that money given for the ministry of this church is used for that purpose? How will we stay within the boundaries set by our budget? How will we protect against leaders misusing their power to spend?įor this reason, every church needs some sort of expense reporting process. We were forced to think through a critical question. Eventually, other users would be added to our credit card. As our church plant grew, so did the number of transactions.

Unfortunately, this simple method didn’t last long. Early on, as a church planter with very few expenses, I managed this by simply making notes on incoming credit card statements. Whatever means by which money goes out, it is crucial that every organization account for how that money is spent. Most churches will have some sort of credit or debit card, or they will choose to reimburse leaders for expenses. Whether you are a church planter or a well-established church, your leadership team will need some way to pay for its ministry expenses.